Text Message Templates for Recruiters
Copy-and-paste text message templates built for recruiters and talent acquisition teams. Use these for candidate sourcing, interview scheduling, offer communication, and placement follow-ups.
12 ready-to-use templates — copy, personalize, and send with Quick Send.
Candidate Outreach
Hi [FirstName], I came across your profile and think you'd be a great fit for a role we're hiring for. Are you open to hearing more? Happy to share details.
Hey [FirstName], I know you may not be actively looking, but I have an opportunity that aligns with your background. Worth a quick chat?
Hi [FirstName], a mutual connection suggested I reach out — we have an opening that could be a strong match for you. Do you have a few minutes this week to connect?
Interview Scheduling
Hi [FirstName], you're confirmed for your interview at [Time]. Reply if you have any questions!
Hey [FirstName], the team would like to move forward with an interview! Let me know what times work best for you.
Hi [FirstName], just a friendly reminder about your interview tomorrow at [Time]. Let me know if you need anything to prepare — good luck!
Offer & Onboarding
Hi [FirstName], great news — we want to extend an offer! I'll be sending over the details shortly. Congratulations!
Hey [FirstName], just checking in on the offer. Have you had a chance to review? Happy to hop on a call if you have any questions about the package.
Hi [FirstName], your start date is confirmed. We'll send onboarding materials next week. Congrats again — excited for you to get started!
Pipeline Nurturing
Hi [FirstName], hope things are going well! I wanted to stay in touch — we have some exciting roles coming up. Want me to keep you in the loop?
Hi [FirstName], I know the last role didn't work out, but I really enjoyed working with you. I'd love to keep you in mind for future opportunities — sound good?
Hey [FirstName], can you believe it's been a year since you started? Hope it's going great! If you're ever looking for a change, I'm always here to help.
Texting Best Practices
Tips to get the best response rates from your messages.
Text During Business Hours
Reach out between 9 AM and 6 PM on weekdays. Candidates are most responsive mid-morning and early afternoon — avoid evenings and weekends.
Lead with Value
Mention the specific role, company, or why their background is a fit. Generic "I have an opportunity" messages get ignored — relevance drives replies.
Get Consent Early
Ask candidates during initial contact if texting is their preferred channel. Always respect opt-out requests and keep communication professional.
Be Responsive Yourself
If a candidate texts back, reply within minutes, not hours. Speed signals respect for their time and keeps them engaged in the process.
Frequently Asked Questions
Is it appropriate for recruiters to text candidates?
Yes — most candidates actually prefer it. Texting is faster and less formal than email, making it ideal for scheduling, quick updates, and staying top-of-mind. Just make sure the candidate has consented to receiving texts.
When should I text vs. email a candidate?
Use texts for time-sensitive updates like interview confirmations, scheduling changes, and quick check-ins. Use email for detailed information like job descriptions, offer letters, and onboarding documents.
How do I avoid seeming too informal over text?
Keep a friendly but professional tone. Use the candidate's first name, avoid slang or excessive abbreviations, and always proofread before sending. Think of it as a professional conversation, not a casual chat.
How many follow-up texts should I send to an unresponsive candidate?
Send up to 2 follow-up texts spaced 3-5 days apart. If there's no response after the second follow-up, move on and try re-engaging in a few months with a new opportunity.
Can I use texting for high-volume recruiting?
Absolutely. Tools like Quick Send let you personalize and send texts individually at scale — so each candidate gets a message that feels personal, even if you're reaching out to dozens at once.
Send These Templates with Quick Send
Copy any template, personalize it with names and custom fields, and send to your entire list — individually. 15 free messages to start.