Text Message Templates for Sales
Copy-and-paste text message templates built for sales teams and reps. Use these for lead follow-ups, demo scheduling, cold outreach, re-engagement campaigns, and deal closing.
12 ready-to-use templates — copy, personalize, and send with Quick Send.
Lead Follow-Ups
Hi [FirstName], thanks for reaching out! I'd love to learn more about what you're looking for. Do you have a few minutes to chat this week?
Hey [FirstName], great speaking with you earlier! As promised, I'll send over the details by end of day. In the meantime, feel free to text me any questions.
Hi [FirstName], I saw you just requested info. Happy to answer any questions. What's the best time to connect?
Demo & Meeting Scheduling
Hi [FirstName], I'd love to show you how we can help. Are you free for a quick 15-minute demo at [Time]?
Hey [FirstName], just confirming our meeting at [Time]. I'll send a calendar invite shortly. Looking forward to it!
Hi [FirstName], I missed you on our call today — no worries at all! Would you like to reschedule? Let me know what time works.
Cold Outreach
Hi [FirstName], I help teams solve common challenges. Would a quick 10-minute walkthrough be worth your time this week?
Hey [FirstName], a mutual contact suggested I reach out. We recently helped their team and thought we could do the same for you. Open to a quick chat?
Hi [FirstName], it was great meeting you! You mentioned some challenges — I have a few ideas that might help. Can I send over some info?
Re-Engagement & Closing
Hi [FirstName], it's been a while since we last connected. Has anything changed? I have some new updates I think you'd find valuable.
Hey [FirstName], wanted to give you a heads up — we're running a special offer right now. If you're still interested, now's a great time to get started.
Hi [FirstName], I know you've been evaluating your options. Is there anything I can help clarify to make the decision easier? Happy to jump on a quick call whenever you're ready.
Texting Best Practices
Tips to get the best response rates from your messages.
Respond Within 5 Minutes
Leads contacted within 5 minutes are 100x more likely to convert. Speed is your biggest competitive advantage in sales texting.
Lead With Value, Not the Pitch
Open with something useful — an insight, resource, or relevant question. Save the hard sell for when the prospect is engaged and interested.
Always Get Consent First
Only text prospects who have opted in. Include your name and company in the first message, and always provide a clear way to opt out.
Personalize Every Message
Use the prospect's first name and reference their specific situation. Generic blasts get ignored — personal texts get replies.
Frequently Asked Questions
Is texting effective for sales outreach?
Yes. Text messages have a 98% open rate compared to roughly 20% for email. Sales reps who text leads see significantly higher response rates and faster deal cycles.
How many follow-up texts should I send?
A good cadence is 3-5 follow-ups spaced over 2-3 weeks. Vary your message angle each time — provide value, ask a question, or share a relevant resource rather than repeating the same ask.
When is the best time to text a sales lead?
Mid-morning (10-11 AM) and mid-afternoon (2-4 PM) on Tuesdays through Thursdays tend to get the best response rates. Avoid Monday mornings and Friday afternoons.
Should I text or email prospects?
Both. Use texting for time-sensitive follow-ups, meeting confirmations, and quick check-ins. Use email for longer content like case studies and proposals. Texting gets faster replies; email provides a paper trail.
Do I need permission to text leads?
Yes. Under TCPA regulations, you need prior express written consent before sending marketing or sales texts. Consent is typically collected via web forms, trade show sign-ups, or verbal agreements documented in your CRM.
Send These Templates with Quick Send
Copy any template, personalize it with names and custom fields, and send to your entire list — individually. 15 free messages to start.